Turnaround SAP Admin & Operations Coordinator

Airswift; Pasadena (TX); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Airswift is seeking an Admin Coordinator to support turnaround and project activity in a fast-paced industrial environment. You will manage SAP requisitioning and invoice processing, coordinate administrative tasks, and communicate with procurement, vendors, and internal stakeholders to keep projects on schedule.

The role requires strong leadership, organization, and problem-solving skills, with the ability to work independently and occasionally travel across the U.S.

Qualifications

• Minimum high school diploma.
• SAP training with requisitioning and invoice processing.
• Minimum 5 years of SAP services and materials requisitioning experience.
• Minimum 5 years of SAP invoice review and approval experience using VIM Analytics.
• Experience supporting turnaround activities.
• Experience working across administrative support, vendor follow-up, invoice validation, and stakeholder coordination.

Responsibilities

• Handle requisitioning and invoice review for SAP-based materials and services.
• Provide administrative coordination and proactive stakeholder follow-up to keep turnaround projects on track.
• Support SAP requisition creation and ensure best-practice processes for materials and services.
• Assist in invoice validation, approvals, issue resolution and goods receiving.
• Collaborate with procurement, accounts payable, vendors and internal teams to resolve escalated issues.

Skills

Leadership

Communication

Organization

Stakeholder coordination

Multi-tasking

Independent work

Education

High school diploma

Tools

SAP

VIM Analytics

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

SharePoint

OneNote

Job description

Airswift is seeking an Admin Coordinator to support turnaround and project activity in a fast-paced industrial environment. You will manage SAP requisitioning and invoice processing, coordinate administrative tasks, and communicate with procurement, vendors, and internal stakeholders to keep projects on schedule.

The role requires strong leadership, organization, and problem-solving skills, with the ability to work independently and occasionally travel across the U.S.