Onsite Administrative Lead for High-Impact Projects

NES Fircroft; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

NES Fircroft is seeking an experienced Administrative Assistant III to provide high-level administrative support to a fast-paced project team in Spring, TX. The role requires exceptional organization, attention to detail, and the ability to manage competing priorities in a 1-year contract.

Responsibilities include calendar management, travel arrangements, expense processing, meeting coordination, onboarding, and collaboration with vendors and internal teams to ensure smooth operations.

Qualifications

• 5+ years of experience in a dedicated Administrative Assistant role supporting professionals, managers, or project teams.
• Strong experience managing complex calendars and coordinating travel arrangements.
• Experience processing expense reports, invoices, and administrative records.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, or similar collaboration tools.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• High attention to detail and commitment to accuracy and compliance.
• Ability to build effective working relationships with employees at all levels of an organization.
• Demonstrated flexibility, adaptability, and problem-solving skills in a fast-paced environment.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments for leadership and project teams.
• Arrange and manage domestic and international travel, including itineraries, time zone coordination, visa and passport requirements, and travel documentation.
• Prepare and submit expense reports, invoices, procurement requests, and related administrative documentation.
• Coordinate workshops, team meetings, events, offsite meetings, and other project-related activities.
• Maintain accurate records, files, databases, and documentation in compliance with organizational standards and business controls.
• Support document management, reporting activities, and general project administration.
• Assist with employee onboarding and offboarding activities, including workspace coordination, system access requests, equipment arrangements, and orientation logistics.
• Collaborate with internal departments, vendors, contractors, and external stakeholders to ensure smooth operations.
• Provide administrative support to multiple team members and leaders while adapting to changing priorities and deadlines.
• Serve as a dependable point of contact and maintain a high level of professionalism in all interactions.

Skills

Calendar management

Travel coordination

Expense processing

MS Office

Communication

Organization

Attention to detail

Adaptability

Independence

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

NES Fircroft is seeking an experienced Administrative Assistant III to provide high-level administrative support to a fast-paced project team in Spring, TX. The role requires exceptional organization, attention to detail, and the ability to manage competing priorities in a 1-year contract.

Responsibilities include calendar management, travel arrangements, expense processing, meeting coordination, onboarding, and collaboration with vendors and internal teams to ensure smooth operations.