Onsite Administrative & Operations Coordinator

Airswift; Warrendale (Allegheny County); On-site; USD 42,000 - 60,000; Full time

Job summary

Airswift is seeking an Administrative Assistant for a 12-month assignment at our Warrendale, PA site. The role involves supporting day-to-day office operations, coordinating facilities and fleet, and handling onboarding activities across multiple locations.

The ideal candidate will have strong MS Office skills, excellent organization, and the ability to manage confidential information. Candidates should bring 3+ years of administrative experience and a proven ability to coordinate meetings,

Qualifications

• 3+ years of administrative, office management, or related experience.
• Experience providing administrative and operational support within an office-based or field-support environment.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.

Responsibilities

• Support day-to-day office operations across multiple locations within an operations environment.
• Provide administrative support, facilities coordination, fleet administration, and onboarding activities.
• Collaborate with employees, vendors, and internal teams to maintain efficient workplace operations.

Skills

Microsoft Office Suite

Outlook

Excel

Word

PowerPoint

Teams

Organization

Communication

Multitasking

Confidentiality

Meeting coordination

Documentation management

Education

High school diploma or equivalent

3+ years administrative experience

Tools

SharePoint

Job description

Airswift is seeking an Administrative Assistant for a 12-month assignment at our Warrendale, PA site. The role involves supporting day-to-day office operations, coordinating facilities and fleet, and handling onboarding activities across multiple locations.

The ideal candidate will have strong MS Office skills, excellent organization, and the ability to manage confidential information. Candidates should bring 3+ years of administrative experience and a proven ability to coordinate meetings,