Senior Administrative Assistant - Project & Field Support

EMCOR Group; LaGrange (GA); On-site; USD 50,000 - 60,000; Full time

Job summary

EMCOR Group seeks an experienced Administrative Assistant to support the Division Manager and Project Managers with information management, document control, and routine clerical tasks. You will draft correspondence, schedule meetings, organize files, and provide information to callers in a fast-paced office.

The ideal candidate has 3–5 years in an administrative role related to construction or operations, a HS diploma (Bachelor's preferred), and strong MS Office skills.

Qualifications

• 3–5 years in an administrative role supporting management.
• HS diploma or GED; Bachelor's degree preferred.
• Experience in construction/operations helpful.
• Familiarity with federal, state, and city guidelines is a plus.

Responsibilities

• Review, correct and enter time sheets and payroll data.
• Process new hire paperwork for field staff.
• Answer phones, route calls, and provide information.
• Enter AP invoices and match to purchase orders.
• Create and maintain databases and reports.
• Maintain filing systems and confidentiality of information.
• Coordinate liaison between field and main office.
• Support project managers with time tracking and site shutdowns.

Skills

Business writing

Organization

Communication

Customer service

Interpersonal skills

Scheduling

Time management

Strategic thinking

Analytical skills

Multi-tasking

Education

High school diploma or GED

Bachelor’s Degree (preferred)

Tools

Microsoft Office

Outlook

Word

Excel

Job description

EMCOR Group seeks an experienced Administrative Assistant to support the Division Manager and Project Managers with information management, document control, and routine clerical tasks. You will draft correspondence, schedule meetings, organize files, and provide information to callers in a fast-paced office.

The ideal candidate has 3–5 years in an administrative role related to construction or operations, a HS diploma (Bachelor's preferred), and strong MS Office skills.