Jobsite Administrative Assistant

Dynalectric Washington, DC; Virginia (MN); On-site; USD 34,440 - 41,328; Full time

Job summary

Dynalectric Washington, DC is seeking a Job Site Administrative Assistant to support project managers, superintendents, and foremen with on-site administrative tasks. The role requires multi-tasking, workload management, and teamwork under pressure.

Responsibilities include answering phones, ordering supplies, updating inventories, payroll paperwork, filing, and producing meeting minutes. Ideal candidates have 3–5 years in administrative support and strong MS Office skills within a construction

Qualifications

• Proficient with Microsoft Excel, Microsoft Word, PowerPoint, Adobe, Blue Beam.
• Clear and effective verbal and written communication.
• Three to five years working in administrative support position.
• Working knowledge of the construction industry.

Responsibilities

• Provide administrative support to the job site.
• Answering Telephones
• Order Office Supplies
• Copying and Faxing
• Updating Electric Panel Inventories
• Processing of all required payroll documents for the job site
• Maintain all electronic and hard copy filing
• Manage and organize all field paperwork as necessary.
• Maintain confidentiality of company information
• Print construction drawings or send to off-site printing company.
• Prepare reports by collecting and analyzing information
• Prepare documents and minutes for meetings
• Must train others in Administrative Support Duties as needed
• Work with other Administrative Assistants to cover each other’s Duties when required.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Adobe

Blue Beam

Verbal & written communication

Job description

Job Summary

The Job Site Administrative Assistant administratively supports the Project Managers, Assistant Project Managers, Superintendents and Foreman. The ideal candidate will be responsible for assisting the Job Site with administrative support. The candidate must be able to efficiently manage their workload, have ability to multi-task. Must work well as a team with other Administrative Assistants, Support offices and under pressure.

Essential Duties & Responsibilities

• Provide administrative support to the job site.


• Answering Telephones


• Order Office Supplies


• Copying and Faxing


• Updating Electric Panel Inventories


• Processing of all required payroll documents for the job site


• Maintain all electronic and hard copy filing


• Manage and organize all field paperwork as necessary.


• Maintain confidentiality of company information


• Print construction drawings or send to off-site printing company.


• Prepare reports by collecting and analyzing information


• Prepare documents and minutes for meetings


• Must train others in Administrative Support Duties as needed


• Work with other Administrative Assistants to cover each other’s Duties when required.

Compensation Range: $25 to $30 per hour

Qualifications

Proficient with Microsoft Excel, Microsoft Work, PowerPoint, Adobe, Blue Beam. Must be able to clearly and effectively communicate verbally and in writing.

Preferred Skills And Abilities

• Three to five years working in administrative support position


• Working knowledge of the construction industry


• Administrative writing and reporting skills


• Excellent organization, communication and interpersonal skills


• Scheduling and time management skills

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy .

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.