Project Admin Assistant | Fast-Paced Field Office + Benefits

EMCOR Group, Inc.; Portland (OR); Hybrid; USD 42,000 - 68,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Paid holidays

Flexible spending accounts

Life insurance

Disability insurance

Employee assistance program

Job summary

EMCOR Group, Inc. in Portland, OR is seeking a Project Admin to support the Project Manager and Assistant PM, handling daily paperwork, timecards, field reports, and related forms using Viewpoint/Vista and MS Office.

This role requires attention to detail, strong communication, and the ability to multitask in a field-office environment, working with cross-functional teams to keep projects on track and compliant.

Qualifications

• HS Degree or equivalent.
• Ability to work in a fast-paced environment.
• Proficient in MS Office Suite.
• Bluebeam Revu preferred.
• Able to communicate effectively in writing and verbally.
• Ability to multitask.

Responsibilities

• Support Project Manager and Assistant Project Manager with daily administrative tasks.
• Track paperwork, timecards, and field daily reports using Viewpoint/Vista and MS Excel.
• Process payroll-related paperwork and reimbursements as needed.
• Prepare and submit reports to project teams and executives.
• Order office supplies and coordinate logistics for site visits.

Skills

MS Office Suite

Written & verbal communication

Multitasking

Team collaboration

Bluebeam Revu (preferred)

Education

HS Diploma or equivalent

Tools

Bluebeam Revu

Job description

EMCOR Group, Inc. in Portland, OR is seeking a Project Admin to support the Project Manager and Assistant PM, handling daily paperwork, timecards, field reports, and related forms using Viewpoint/Vista and MS Office.

This role requires attention to detail, strong communication, and the ability to multitask in a field-office environment, working with cross-functional teams to keep projects on track and compliant.