Construction Administrative Assistant – ERP & Payroll Support

EMCOR Services Combustioneer; Lanham (MD); On-site; USD 42,000 - 60,000; Full time

Job summary

EMCOR Services Combustioneer has an immediate opening for an Administrative Assistant in Lanham, Maryland. The role supports operations and leadership with adherence to company policies, procedures and documentation.

It reports directly to the Division Manager and involves extensive clerical coordination across construction and controls teams. The ideal candidate will have strong communication, MT skills, and experience with MS Office, ERP systems, and COINS for payroll and procurement tasks.

Qualifications

• Associates Degree or equivalent experience in an administrative role.
• Three years in an administrative assistant function; MS Office, Adobe and ERP system experience required.
• Outstanding communication and multitasking skills handling high volumes of calls and emails.

Responsibilities

• Manage daily incoming calls for construction and controls divisions.
• Issue purchase orders and sub agreements to suppliers and subcontractors.
• Match vendor invoices to POs and submit for approval.
• Process procurement card purchases and maintain records for division cardholders.
• Set up and maintain project, service contracts, and work order files.
• Process customer billings for service and project work weekly and monthly.
• Process weekly payroll and maintain payroll records for divisions.
• Prepare monthly reports and meeting materials; assist with bids.
• Submit T&M project billing; set up warranty and project entries in the system.
• Provide weekly labor reports from COINS; maintain PO setup and COINS data.
• Assist accounting during audits and onboarding of new technicians.
• Prepare standard and ad hoc management reports; perform general office duties.

Skills

Communication

Multitasking

Phone & Email management

Microsoft Office proficiency

Data manipulation

Strong organizational skills

Education

Associates Degree

Equivalent education/experience

Tools

Microsoft Word

Microsoft Excel

Adobe

ERP system

COINS

Job description

EMCOR Services Combustioneer has an immediate opening for an Administrative Assistant in Lanham, Maryland. The role supports operations and leadership with adherence to company policies, procedures and documentation.

It reports directly to the Division Manager and involves extensive clerical coordination across construction and controls teams. The ideal candidate will have strong communication, MT skills, and experience with MS Office, ERP systems, and COINS for payroll and procurement tasks.