Onsite Project Assistant (Construction Admin)

EMCOR Group, Inc.; Aliquippa (Beaver County); Hybrid; USD 36,000 - 48,000; Full time

Job summary

EMCOR Group, Inc. through The Poole and Kent Corporation seeks a Project Assistant (Administrative) to support the Project Manager and team on commercial construction projects in Shippingport, PA.

This role provides essential administrative services to keep contracts, documentation, and reporting on track and within approved budgets and schedules. You will coordinate meetings, compile reports, manage file systems, and learn project software used for payroll and subcontractor documentation.

Qualifications

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customer service experience.
• High School Diploma or equivalent.
• Proficient with Microsoft Word and Excel; Lotus Notes familiarity preferred.

Responsibilities

• Administratively assist with the execution and management of the terms of project contracts. Prepare and present computer-generated spreadsheets and reports.
• Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations.
• At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management.
• May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation.
• Support in the planning and scheduling of project site meetings and events.
• Comply with all company operating policies, procedures, and safety programs as established.
• Ability to meet upstream contractual requirements for working on site full-time.

Skills

Administrative experience

Customer service

Communication skills

Microsoft Office

Education

High School Diploma

Tools

Word

Excel

Lotus Notes

Job description

EMCOR Group, Inc. through The Poole and Kent Corporation seeks a Project Assistant (Administrative) to support the Project Manager and team on commercial construction projects in Shippingport, PA.

This role provides essential administrative services to keep contracts, documentation, and reporting on track and within approved budgets and schedules. You will coordinate meetings, compile reports, manage file systems, and learn project software used for payroll and subcontractor documentation.