Senior Administrative Assistant, Pediatric Gastroenterology

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

On-site childcare

Retirement plan

Tuition reimbursement

Job summary

UT Southwestern Medical Center in Dallas seeks an experienced Senior Administrative Assistant II to support the division's operations. You will manage calendars, coordinate travel and expenses, prepare reports, and assist in hosting conferences and meetings for faculty and research staff.

Ideal candidates have a high school diploma or GED and at least 4 years of related experience, with a strong focus on organization, confidentiality, and professional communication in a fast-paced academic

Qualifications

• High School graduate or GED required.
• 4 years related work experience, or higher education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Education

High School Graduate or equivalent

Job description

UT Southwestern Medical Center in Dallas seeks an experienced Senior Administrative Assistant II to support the division's operations. You will manage calendars, coordinate travel and expenses, prepare reports, and assist in hosting conferences and meetings for faculty and research staff.

Ideal candidates have a high school diploma or GED and at least 4 years of related experience, with a strong focus on organization, confidentiality, and professional communication in a fast-paced academic