Senior Administrative Assistant II — Calendar & Budgets

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

PPO health plan

Paid time off

Retirement plan

Tuition reimbursement

Parental leave

Job summary

UT Southwestern Medical Center in Dallas seeks a Senior Administrative Assistant II in Pediatric Hospital Medicine to provide calendar management, meeting coordination, and support for budgeting and reporting in a fast-paced clinical environment.

Responsibilities include maintaining schedules, consolidating reports, coordinating travel, liaising with other departments, and ensuring compliance with institutional policies.

Qualifications

• Education: High School Graduate or equivalent.
• Experience: 4 years related work experience or higher education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes documents in accordance with procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes personnel and purchasing transactions following policies.
• Determines work priorities and monitors deadlines.
• Ensures document retention processes are followed.
• Performs other duties as assigned.

Skills

Administrative skills

Calendar management

Scheduling

Education

High school diploma

Tools

QGenda

Job description

UT Southwestern Medical Center in Dallas seeks a Senior Administrative Assistant II in Pediatric Hospital Medicine to provide calendar management, meeting coordination, and support for budgeting and reporting in a fast-paced clinical environment.

Responsibilities include maintaining schedules, consolidating reports, coordinating travel, liaising with other departments, and ensuring compliance with institutional policies.