Sr Administrative Assistant II, Pediatric Gastroenterology

UT Southwestern Medical Center; Dallas (TX); In loco; USD 42.000 - 65.000; Tempo pieno

Vantaggi offerti da questo lavoro

PPO medical plan

Paid Time Off

Parental leave

Retirement program (TRS)

Tuition reimbursement

PSLF eligible

Descrizione del lavoro

UT Southwestern Medical Center in Dallas seeks a Senior Administrative Assistant II to support the division's faculty and research personnel. The role includes calendar management, travel arrangements, expense processing, and conference hosting, with a focus on confidentiality and professionalism.

The ideal candidate has a high school diploma and at least four years of related experience, can organize complex schedules, prepare reports, and act as liaison across departments.

Competenze

• High school graduate with relevant administrative experience.
• Detail-oriented and highly organized with strong written and verbal communication.
• Ability to handle confidential information with professionalism.

Mansioni

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.

Conoscenze

Administrative support

Calendar management

Travel coordination

Budget reporting

Communication

Filing and records

Microsoft Office

Formazione

High School Diploma

Strumenti

Microsoft Office

Descrizione del lavoro

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. Seeking a professional individual to join our team in the position of Senior Administrative Assistant II. This position will work closely with the Division's Lead Administrator to ensure the administrative operations within the division are efficient. Responsible for providing comprehensive operational support to the division's faculty members and research personnel. Includes, calendar management, coordinating travel and expenses, supply orders, assist in preparing presentation(s) including hosting conferences/meetings, serving as the division time editor, and managing faculty clinical schedules. High school graduation or GED and three (3) years related experience. Should be detail-oriented, extremely organized, demonstrate strong verbal and written communication skills, have a background in administration, and operate with a high level of professionalism and confidentiality, with customer service focus.

BENEFITS

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

Education
High School Graduate or equivalent.

Experience
4 years Related work experience or
May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Salary Information
Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.