Senior Administrative Assistant, Parks Maintenance & Operations

City of Colorado Springs

Colorado Springs (CO)

On-site

USD 55,000 - 75,000

Full time

4 days ago

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Job summary

City of Colorado Springs is seeking an Administrative Assistant Senior to support the Park Maintenance and Operations division. You will handle a wide range of secretarial and clerical duties, coordinate office functions, and provide information to the public on department policies.

You will assist the manager and supervisors, manage payments and budgets, track charts and prepare reports, and support boards and service contracts.

Qualifications

Proficiency in Microsoft Office Suite is required.
Strong customer service and communication skills are essential.
Ability to learn and apply City policies and procedures.

Responsibilities

Provide administrative support to the Park Maintenance and Operations Manager and division supervisors.
Process payments, research payment histories, and collect outstanding balances.
Assist with division budget tracking: purchasing, expenditures, data entry and reporting.
Track and report division statistics as directed by the manager.
Support GoGov CRM for service requests and generate performance reports.
Take minutes and manage agendas for SIMD boards.
Coordinate maintenance services and contracts (trash, mowing, security).
Manage calls, calendars, and travel arrangements for the manager.
Assist with special projects and other duties as assigned.