Senior Administrative Assistant — Operations & Projects (Hybrid)

Xcel Energy; Minneapolis (MN); Hybrid; USD 47,000 - 65,000; Full time

Benefits offered by this job

Medical/Pharmacy Plan

Dental

Vision

401(k)

Paid time off

Holidays

Tuition reimbursement

Job summary

Xcel Energy is seeking an experienced administrative professional in Minneapolis to perform a wide range of office and secretarial duties. You will manage timekeeping, greet visitors, and handle routine inquiries while maintaining confidential files and efficient office procedures.

The role supports budgeting, vendor payments, contracts, and travel coordination, contributing to a collaborative and compliant department environment.

Qualifications

• High school diploma or equivalent with five years of administrative support experience.
• Proficient in word processing, spreadsheets, presentations, and databases.
• Experience with timekeeping, invoicing, contracts and purchase orders.
• Ability to maintain confidential files and handle mail, visitors.
• Strong organizational skills and attention to detail.

Responsibilities

• Process department timekeeping and employee changes.
• Greet visitors and respond to phone inquiries.
• Administer invoices, track funding levels, and set up contracts and purchase orders.
• Maintain confidential files and prepare reports.
• Coordinate meetings and travel for the department.
• Assist with budgets and payment processing for contractors and vendors.
• Prepare and update corporate documents and dashboards.

Skills

Timekeeping

Administrative support

Scheduling & travel

Budget tracking

Communication

Education

High school diploma or equivalent

Secretarial or administrative coursework preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Xcel Energy is seeking an experienced administrative professional in Minneapolis to perform a wide range of office and secretarial duties. You will manage timekeeping, greet visitors, and handle routine inquiries while maintaining confidential files and efficient office procedures.

The role supports budgeting, vendor payments, contracts, and travel coordination, contributing to a collaborative and compliant department environment.