Administrative Assistant III

Xcel Energy Inc; Minneapolis (MN); Ibrido; USD 31.000 - 43.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical/Pharmacy Plan

Dental

Vision

401(k) plan

PTO

Descrizione del lavoro

Xcel Energy Inc. is seeking an experienced administrative professional to provide essential secretarial services across the department. The role supports timekeeping, invoicing, contracts, records, and office operations in a hybrid work environment.

Responsibilities include budgeting assistance, meeting coordination, and document preparation. The position requires strong computer skills and a proactive approach to efficiency.

Competenze

• High school diploma or equivalent; 5 years experience in administrative support services.
• Secretarial or administrative coursework preferred.
• Broad knowledge of department operations and policies.
• Proficient with word processing, spreadsheets, presentations, graphics and databases.

Mansioni

• Processes department timekeeping and greets visitors; answers routine questions.
• Manages invoices, funding, contracts and purchase orders setup.
• Maintains confidential files and handles mail routing and inventory of office supplies.
• Designs and implements improved office procedures; provides training to others.
• Assists with budgets and payment processing for contractors and vendors.

Conoscenze

Administrative support

Secretarial skills

Office procedures

Computer applications

Attention to detail

Formazione

High school diploma

Secretarial coursework preferred

Strumenti

Word processing

Spreadsheets

Presentations

Graphics

Databases

Descrizione del lavoro

Xcel Energy (NASDAQ:XEL) is a leading energy provider and Fortune 500 company, dedicated to serving millions of electricity and natural gas customers across eight states: Minnesota, Colorado, Wisconsin, Michigan, North Dakota, South Dakota, New Mexico and Texas. We make energy work better for our customers, helping them thrive every day. That means always raising the bar—delivering better service and providing more reliable, resilient, and sustainable energy.

Xcel Energy supports a hybrid work model to enable collaboration and flexibility. Many roles are expected to work onsite three days per week (Tuesday–Thursday); however, work location expectations vary based on role, team, and business needs.

Position Summary

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.

Essential Responsibilities

• Processes department timekeeping and employee's changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.
• Administers payment of invoices, tracking funding levels and manages setup of contracts and purchase orders.
• Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.
• Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.
• Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.
• Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.
• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.

Minimum Requirements

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Our culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together.

Our Values

Connected, Committed, Trustworthy, Safe

Our Employee Commitments

• Work that makes a difference
• A team you can count of
• Opportunities to grow
• Rewards that help you thrive

Xcel Energy provides job applicants reasonable accommodations for disabilities throughout the application process.

Non-Bargaining

The anticipated starting base pay for this position is: $22.40 to $31.40 per hour

Benefits

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Flexible Spending Account
• Health Care Flexible Spending Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.

Deadline to Apply: 10/28/26

EEO is the Law (PDF) | Equal Opportunity Statement (PDF) | Employee Rights (PDF)

All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.

Accessibility Statement

Xcel Energy endeavors to make https://www.xcelenergy.com and https://jobs.xcelenergy.com accessible to any and all users. For any other application related questions, including application follow-ups or technical issues, please use our Recruiting Assistance, Electra, for assistance. Electra can be found in the lower right-hand corner of our Xcel Energy Careers site.