Hybrid Administrative Assistant — Calendar & Travel Support

Xcel Energy; Denver (CO); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

401(k) plan

Paid time off

Job summary

Xcel Energy in Denver, CO is hiring an administrative assistant to perform a wide range of secretarial and office support tasks. The role requires onsite presence Tuesday through Thursday and involves preparing reports, maintaining files, and coordinating meetings.

You will manage timekeeping, handle visitor greetings, support budgets and vendor payments, and help improve office processes. Strong computer skills and organizational abilities are essential.

Qualifications

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Responsibilities

• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts.
• Processes department timekeeping and employees' changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.
• Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.
• Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.
• Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.
• Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.

Skills

Calendar management

SAP Concur

Travel coordination

Education

High school diploma

Tools

Microsoft Office

Job description

Xcel Energy in Denver, CO is hiring an administrative assistant to perform a wide range of secretarial and office support tasks. The role requires onsite presence Tuesday through Thursday and involves preparing reports, maintaining files, and coordinating meetings.

You will manage timekeeping, handle visitor greetings, support budgets and vendor payments, and help improve office processes. Strong computer skills and organizational abilities are essential.