Senior Administrative Assistant - NCAA & Budget Support

New Jersey Institute of Technology; United States; On-site; USD 44,000 - 60,000; Full time

Job summary

New Jersey Institute of Technology in Newark, NJ is seeking an Administrative Assistant II to support The Learning Center under the Director’s supervision. The role handles reception, prepares academic and budget reports for NCAA/America East, liaises with departments, and ensures smooth operation of the center.

The ideal candidate has strong organizational, communication, and customer service skills, with experience in Banner finance, Navigate and ARMS software, and the ability to supervise

Qualifications

• Bachelor's Degree required.
• Three to Five years of related experience as administrative assistant.
• Excellent organizational, communication, writing and telephone skills.
• Ability to work independently, exercise discretion, and assume responsibility.
• Experience with Banner finance and student services, Navigate and ARMS software.

Responsibilities

• Answering phones, sorting and distributing mail, faxing, copying, and calendar management.
• Drafting correspondence and proposals, ensuring approvals and timely submissions.
• Maintaining filing system and retrieval for employees and students.
• Developing procedures for efficient operation of TLC reception area; train Office Assistants.
• Supervising tutors, office assistants and GAs during the academic year and summer sessions.

Skills

Customer service

Communication

Organization

Professionalism

Teamwork

Education

Bachelor's Degree

Tools

Banner finance

Navigate

ARMS software

Job description

New Jersey Institute of Technology in Newark, NJ is seeking an Administrative Assistant II to support The Learning Center under the Director’s supervision. The role handles reception, prepares academic and budget reports for NCAA/America East, liaises with departments, and ensures smooth operation of the center.

The ideal candidate has strong organizational, communication, and customer service skills, with experience in Banner finance, Navigate and ARMS software, and the ability to supervise