Senior Program Administrative Assistant

C001 New Jersey Institute of Technology; United States; On-site; USD 44,000 - 60,000; Full time

Job summary

NJIT seeks an Administrative Assistant III to support the NJ Gear UP/College Bound department. The role handles clerical tasks, scheduling, and coordination of travel, events, and payroll-related activities using the university Banner system.

The successful candidate will maintain filing systems, prepare budget reports, and ensure confidentiality across program personnel matters. Experience with university procurement processes is required.

Qualifications

• Minimum 3 years in a comparable administrative role.
• Proficient with MS Office and Google Drive products.
• Strong oral and written communication and problem-solving skills.

Responsibilities

• Acts as departmental point of contact and manages phone/mail requests.
• Schedules travel and accommodations following university policies.
• Greets visitors and provides information according to departmental policies.

Skills

MS Office Suite

Google Drive Suite

Oral and Written Communication

Education

Associate’s Degree

Tools

Banner system

Highlander eMerchant

Job description

NJIT seeks an Administrative Assistant III to support the NJ Gear UP/College Bound department. The role handles clerical tasks, scheduling, and coordination of travel, events, and payroll-related activities using the university Banner system.

The successful candidate will maintain filing systems, prepare budget reports, and ensure confidentiality across program personnel matters. Experience with university procurement processes is required.