Program Administrative Coordinator

C001 New Jersey Institute of Technology; Campbell Hall (NY); On-site; USD 44,000 - 60,000; Full time

Job summary

New Jersey Institute of Technology seeks an Administrative Assistant III for NJ Gear UP/College Bound to handle diverse office tasks and program operations. The role requires coordinating travel, preparing budgets, and maintaining records while upholding university policies and confidentiality.

The successful candidate will support events, assist with payroll for student workers, and serve as the department's primary contact, using MS Office and online tools for drafting correspondence and

Qualifications

• Minimum of 3 years previous experience in a comparable administrative position.
• Must be proficient in personal computing using electronic mail, Microsoft Office Suite applications, Google Drive Suite Products, and/or compatible applications or services.
• Must possess strong oral and written communication and problem solving skills.

Responsibilities

• Serves as departmental point of contact; coordinates phone and mail requests for department. Schedules travel and accommodation requirements for department utilizing and adhering to all university polices through use of Anthony Travel or other university procures and practices as directed.
• Greets and provides information and assistance to office visitors by providing exceptional service /support in accordance with departmental policies and procedures.
• Schedules and coordinates all appointments, meetings, etc. that includes accommodations, including initial and follow-up contact as requested by professional staff.
• Assists with overseeing student office workers and coordinates timekeeping and payroll processing for all part-time staff through university's Banner system.
• Creates and maintains filing system for personnel and purchases correspondence and other areas to support efficient and effective program operation.

Skills

Admin experience

Strong communication

Microsoft Office

Google Drive

Education

Associate's Degree

Tools

Microsoft Office Suite

Google Drive

Job description

New Jersey Institute of Technology seeks an Administrative Assistant III for NJ Gear UP/College Bound to handle diverse office tasks and program operations. The role requires coordinating travel, preparing budgets, and maintaining records while upholding university policies and confidentiality.

The successful candidate will support events, assist with payroll for student workers, and serve as the department's primary contact, using MS Office and online tools for drafting correspondence and