Senior Administrative Assistant — Higher Education Programs

New Jersey Institute of Technology; Town of Hamptonburgh (NY); On-site; USD 44,000 - 60,000; Full time

Job summary

New Jersey Institute of Technology in Newark, NJ, seeks an Administrative Assistant III for the NJ Gear UP/College Bound unit. Under the leadership of the Director, this role supports day-to-day operations, coordinates travel, meetings, and correspondence, and ensures adherence to university policies.

Responsibilities include supervising student workers, processing timekeeping and payroll via Banner, maintaining filing systems, coordinating events, and handling procurement through Highlander

Qualifications

• At least 3 years of experience in a comparable administrative role.
• Proficient with MS Office Suite and Google Drive.
• Strong oral and written communication and problem solving skills.

Responsibilities

• Acts as department point of contact and coordinates requests and travel per university policies.
• Greets visitors and provides information and support according to department procedures.
• Schedules appointments and meetings, including accommodations for attendees.
• Oversees student workers and payroll processing through Banner system.
• Maintains filing system for personnel and purchases to support operations.
• Assists with events including room reservations, media equipment, and budget reporting.
• Coordinates requisitions for program and office purchases through Highlander eMerchant.
• Prepares correspondence and documents using MS Office and related tools.
• Keeps program information confidential.

Skills

Microsoft Office

Google Drive

Communication skills

Education

Associate’s Degree

Tools

Banner system

Highlander eMerchant

Job description

New Jersey Institute of Technology in Newark, NJ, seeks an Administrative Assistant III for the NJ Gear UP/College Bound unit. Under the leadership of the Director, this role supports day-to-day operations, coordinates travel, meetings, and correspondence, and ensures adherence to university policies.

Responsibilities include supervising student workers, processing timekeeping and payroll via Banner, maintaining filing systems, coordinating events, and handling procurement through Highlander