Senior Administrative Specialist - Academic & Budget Support

New Jersey Institute of Technology; Newark (NJ); On-site; USD 44,000 - 60,000; Full time

Job summary

New Jersey Institute of Technology seeks an Administrative Assistant II to provide essential support to The Learning Center. You will handle reception duties, draft correspondence, manage calendars, and assist in budget and report preparation for NCAA and conference reporting requirements.

The role requires 3–5 years of related experience, strong organizational and communication skills, and familiarity with Banner finance and Navigate/ARMS software. Full-time with on-site duties in Newark, NJ.

Qualifications

• Bachelor's Degree is required.
• 3–5 years admin experience and knowledge of NCAA policies and procedures.
• Excellent organizational, writing, and telephone skills.
• Ability to work independently and exercise discretion.
• Experience with Banner finance, Navigate and ARMS software.

Responsibilities

• Answering phones, sorting mail, scheduling travel and reserving seminar rooms.
• Drafting correspondence and proposals and ensuring submissions follow guidelines.
• Establishing and maintaining a filing system for employee and student documents.
• Assist in supervising tutors, office assistants and GAs during academic year and summer.
• Serve as liaison between department and campus units for processes and programs.
• Monitor budgets using Banner; prepare monthly budget status reports.

Skills

Customer Service

Communication

Teamwork

Professionalism

Education

Bachelor's Degree

Tools

Banner finance

Navigate

ARMS software

Job description

New Jersey Institute of Technology seeks an Administrative Assistant II to provide essential support to The Learning Center. You will handle reception duties, draft correspondence, manage calendars, and assist in budget and report preparation for NCAA and conference reporting requirements.

The role requires 3–5 years of related experience, strong organizational and communication skills, and familiarity with Banner finance and Navigate/ARMS software. Full-time with on-site duties in Newark, NJ.