University Program Administrative Specialist

New Jersey Institute of Technology; Campbell Hall (NY); On-site; USD 44,000 - 60,000; Full time

Job summary

New Jersey Institute of Technology is seeking an Administrative Assistant III to support the NJ Gear UP/College Bound program. The role involves handling travel arrangements, scheduling, and maintaining records to ensure efficient program operations.

The incumbent will assist with event coordination, budget reporting, and correspondence preparation, while preserving confidentiality and adhering to university policies.

Qualifications

• Minimum of 3 years previous experience in a comparable administrative position.
• Proficient in Microsoft Office Suite applications, Google Drive Suite products, and/or compatible email tools.
• Strong oral and written communication and problem solving skills.

Responsibilities

• Serves as departmental point of contact; coordinates phone and mail requests for department.
• Greets and provides information and assistance to office visitors with exceptional service.
• Schedules and coordinates all appointments, meetings, including accommodations.
• Oversees student office workers and coordinates payroll processing for part-time staff.
• Creates and maintains filing system for personnel and purchases correspondence.

Skills

Oral and written communication

Customer service mindset

Time management

Education

Associate’s Degree

Tools

Microsoft Office

Google Drive

Email tools

Job description

New Jersey Institute of Technology is seeking an Administrative Assistant III to support the NJ Gear UP/College Bound program. The role involves handling travel arrangements, scheduling, and maintaining records to ensure efficient program operations.

The incumbent will assist with event coordination, budget reporting, and correspondence preparation, while preserving confidentiality and adhering to university policies.