Senior Administrative Assistant, Academic & NCAA Programs

New Jersey Institute of Technology; Seattle (WA); Presencial; USD 44.000 - 60.000; Jornada completa

Descripción de la vacante

New Jersey Institute of Technology's Learning Center seeks an Administrative Assistant II to provide front-desk and comprehensive administrative support. Responsibilities include handling reception duties, drafting correspondence, scheduling travel, and maintaining efficient office operations.

The role requires experience with Banner finance, Navigate, and ARMS software, plus strong organizational and communication skills to support faculty, staff, students, and visitors in a busy university

Formación

• Bachelor's degree required and 3–5 years of administrative support experience.
• Excellent organizational, written and verbal communication, and telephone skills.
• Ability to work independently with discretion and responsibility.
• Experience with Banner finance and student services, Navigate and ARMS software.

Responsabilidades

• Answer phones, sort mail, fax, copy, and process personnel forms.
• Schedule travel, reserve seminar rooms, and arrange parking.
• Draft correspondence and proposals; ensure submissions follow guidelines.
• Establish and maintain filing systems for employees and students.
• Train Office Assistants; supervise tutors, office staff and GAs.
• Serve as liaison with campus departments to coordinate programs and processes.
• Manage budgets and monitor accounts; prepare monthly budget status reports.
• Support NCAA academic processes, data entry, and reporting for CAi and related tasks.

Conocimientos

Organizational skills

Communication skills

Writing ability

Telephone skills

Independent work

Discretion

Educación

Bachelor's Degree

Herramientas

Banner finance

Navigate

ARMS software

Descripción del empleo

New Jersey Institute of Technology's Learning Center seeks an Administrative Assistant II to provide front-desk and comprehensive administrative support. Responsibilities include handling reception duties, drafting correspondence, scheduling travel, and maintaining efficient office operations.

The role requires experience with Banner finance, Navigate, and ARMS software, plus strong organizational and communication skills to support faculty, staff, students, and visitors in a busy university