Executive Administrative Coordinator

New Jersey Institute of Technology; Center (IN); On-site; USD 66,000 - 122,000; Full time

Job summary

New Jersey Institute of Technology in Newark is seeking an Administrative Coordinator to provide comprehensive administrative, operational, financial, and programmatic support to the Ying Wu College of Computing, primarily assisting the Office of the Dean.

You will coordinate calendars for the Dean and senior leaders, manage purchases, travel authorizations, meetings, events, and communications, and maintain records and procedures to ensure efficient College operations.

Qualifications

• Bachelor’s degree required.
• Demonstrated administrative or operational support experience in a professional office environment.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and administrative information systems.
• Excellent organizational, written and verbal communication, customer service, and project coordination skills.
• Demonstrated ability to manage multiple priorities, deadlines, schedules, and competing demands in a fast-paced environment.
• Strong attention to detail and demonstrated ability to maintain accurate administrative and financial records.
• Ability to exercise sound judgment, professionalism, discretion, and confidentiality.
• Demonstrated ability to work effectively and collaboratively with faculty, staff, students, senior administrators, university offices, visitors, and external constituents.
• Ability to work independently, take initiative, follow through on assignments, and appropriately elevate issues requiring leadership attention.

Responsibilities

• Provide comprehensive administrative, operational, and project coordination support for the Dean’s Office.
• Serve as primary contact for faculty, staff, students, visitors, and university offices.
• Maintain Dean’s Office calendar, scheduling meetings and events.
• Coordinate meetings and administrative activities for College projects and initiatives.
• Process and track financial transactions including purchasing, invoices, and travel reimbursements.
• Maintain accurate purchasing, travel, invoices, and related financial records.
• Coordinate logistics for meetings, events, and outreach activities.
• Maintain front-office operations and respond to inquiries.
• Develop Administrative Procedures Manual and update workflows.

Skills

Administrative support

Customer service

Scheduling

Communication

Education

Bachelor's degree

Tools

Workday

Job description

New Jersey Institute of Technology in Newark is seeking an Administrative Coordinator to provide comprehensive administrative, operational, financial, and programmatic support to the Ying Wu College of Computing, primarily assisting the Office of the Dean.

You will coordinate calendars for the Dean and senior leaders, manage purchases, travel authorizations, meetings, events, and communications, and maintain records and procedures to ensure efficient College operations.