Senior Administrative Assistant IV, County Extension

Tennessee State University; Murfreesboro, Northern (TN, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Annual leave

Sick leave

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Flexible benefits

Job summary

Tennessee State University in Murfreesboro, TN is seeking an Administrative Assistant IV for the Rutherford County Extension Office. You will support front-desk operations, coordinate registrations, manage communications, and assist with program logistics and outreach activities.

The role requires strong Microsoft Office skills, multitasking, and excellent interpersonal communication. This on-site position reports to the County Director with duties spanning office management, events, and

Qualifications

• Graduation from a standard high school and a minimum of three years secretarial experience.
• Excellent interpersonal and written/oral communication skills.
• Ability to manage multiple projects and time effectively; follow instructions; work with the public and staff.
• Knowledge of Microsoft Office and social media platforms.

Responsibilities

• Assist clients at the front counter with questions, services, and referrals.
• Answer, screen, and direct incoming phone calls; take and distribute messages.
• Register clients for classes, programs, events, and camps.
• Mail, email, and distribute program information to clients.
• Intake soil, grain, plant, and insect samples.
• Administer private pesticide certifications and related videos.
• Check in clients and set up monthly PSEP Zoom session for certification training.
• Assist Extension Agents with office equipment and supplies.
• Maintain office equipment and supplies inventory.
• Create and prepare rotating slide content for lobby televisions.
• Manage office website updates and social media platforms.
• Maintain tech proficiencies with University and County systems.
• Assist with facility rentals, tours, and reservations; update calendars.
• Process facility-use requests for staff and non-paying users.
• Manage sign in/out of keys, remote devices, equipment, and vehicles.
• Maintain inventory reports for University and County programs.
• Manage Ag Store inventory, classes, and ledger monitoring.
• Maintain and reconcile Rutherford County Farmers Market finances.
• Enter invoices, receipts, and travel into software; reconcile card reports.
• Prepare deposits and balance monthly ledgers for reconciliation.

Skills

Interpersonal skills

Microsoft Office

Time management

Multi-tasking

Social media platforms

Education

High school diploma or equivalent

Tools

Social media platforms

Job description

Tennessee State University in Murfreesboro, TN is seeking an Administrative Assistant IV for the Rutherford County Extension Office. You will support front-desk operations, coordinate registrations, manage communications, and assist with program logistics and outreach activities.

The role requires strong Microsoft Office skills, multitasking, and excellent interpersonal communication. This on-site position reports to the County Director with duties spanning office management, events, and