Administrative Associate: Programs & Scheduling

University of Tennessee; Manchester (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

University of Tennessee UT Extension in Coffee County, Manchester, TN, is seeking an Administrative Associate to join the administration team. You will manage calendars, coordinate travel, handle expense reports, order supplies, and support programmatic projects and events.

You will answer phones, schedule, route requests, and handle mail/e-mail errands, while performing bookkeeping duties and maintaining office organization for staff and clientele.

Qualifications

• High school graduate or equivalent.
• Office type environment work of 1-3 years.
• Prior experience or background knowledge of Extension.
• Experience working with the public.
• Must have a valid driver's license.

Responsibilities

• Answer phones and schedule appointments.
• Route requests, check mail and e-mail errands.
• Bookkeeping including accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
• Compile yearly calendar, schedule of events, and maintain calendar for conference room.
• Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
• Order office supplies and postage as needed and ensure proper care and maintenance of all equipment.

Skills

Word

Excel

Typing

Bookkeeping

Public relations

Self-starter

Budgeting

Office equipment

Education

High school diploma

Tools

DASH

Job description

University of Tennessee UT Extension in Coffee County, Manchester, TN, is seeking an Administrative Associate to join the administration team. You will manage calendars, coordinate travel, handle expense reports, order supplies, and support programmatic projects and events.

You will answer phones, schedule, route requests, and handle mail/e-mail errands, while performing bookkeeping duties and maintaining office organization for staff and clientele.