Senior Administrative Assistant, Graduate Studies Operations

Tennessee State University; Nashville (TN); On-site; USD 31,000 - 37,000; Full time

Job summary

Tennessee State University is seeking an Administrative Assistant IV to provide high-level administrative support to the Dean of Graduate Studies and the School of Graduate and Professional Studies at Main Campus in Nashville. The role requires strong organizational, communication, and confidentiality skills, plus experience coordinating meetings, admissions, and travel.

This full-time position offers a stable higher education environment and opportunities to assist with graduate programs and

Qualifications

• Graduation from high school or equivalency ( GED ).
• Minimum of three (3) years of administrative experience.
• Effective interpersonal and communication skills, both oral and written.
• Ability to manage multiple projects and priorities effectively.
• Ability to compose correspondence and reports with minimal supervision.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to establish and maintain effective working relationships with students, faculty, staff, and external stakeholders.

Responsibilities

• The Administrative Assistant IV provides advanced administrative and operational support to the Dean and the School of Graduate and Professional Studies.
• Coordinate daily office operations, manage communications, maintain records, and support academic and administrative functions.
• Prepare agendas, minutes, and other official documents; schedule meetings, appointments, and events; draft reports and correspondence.
• Support graduate admissions, student recruitment initiatives, orientation programs, commencement activities, and student engagement efforts.
• Assist with budget-related activities by tracking expenditures, maintaining financial records, and preparing supporting documentation.
• Coordinate faculty travel arrangements and reimbursement processes; utilize Banner, Dynamic Forms, and other enterprise applications to support departmental operations.
• Serve as liaison between the School of Graduate and Professional Studies and internal/external stakeholders; maintain confidentiality in a fast-paced environment.

Skills

Office administration

Communication skills

Organizational skills

Multi-tasking

Microsoft Office

Interpersonal skills

Education

High school diploma

GED equivalency

Tools

Banner

Dynamic Forms

Job description

Tennessee State University is seeking an Administrative Assistant IV to provide high-level administrative support to the Dean of Graduate Studies and the School of Graduate and Professional Studies at Main Campus in Nashville. The role requires strong organizational, communication, and confidentiality skills, plus experience coordinating meetings, admissions, and travel.

This full-time position offers a stable higher education environment and opportunities to assist with graduate programs and