Administrative Assistant IV - Rutherford County

Tennessee State University

Murfreesboro, Northern (TN, KY)

Hybrid

USD 36,000 - 48,000

Full time

3 days ago

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Benefits offered by this job

Annual leave

Sick leave

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Flexible benefits

Job summary

Tennessee State University in Murfreesboro, TN is seeking an Administrative Assistant IV for the Rutherford County Extension Office. You will support front-desk operations, coordinate registrations, manage communications, and assist with program logistics and outreach activities.

The role requires strong Microsoft Office skills, multitasking, and excellent interpersonal communication. This on-site position reports to the County Director with duties spanning office management, events, and

Qualifications

Graduation from a standard high school and a minimum of three years secretarial experience.
Excellent interpersonal and written/oral communication skills.
Ability to manage multiple projects and time effectively; follow instructions; work with the public and staff.
Knowledge of Microsoft Office and social media platforms.

Responsibilities

Assist clients at the front counter with questions, services, and referrals.
Answer, screen, and direct incoming phone calls; take and distribute messages.
Register clients for classes, programs, events, and camps.
Mail, email, and distribute program information to clients.
Intake soil, grain, plant, and insect samples.
Administer private pesticide certifications and related videos.
Check in clients and set up monthly PSEP Zoom session for certification training.
Assist Extension Agents with office equipment and supplies.
Maintain office equipment and supplies inventory.
Create and prepare rotating slide content for lobby televisions.
Manage office website updates and social media platforms.
Maintain tech proficiencies with University and County systems.
Assist with facility rentals, tours, and reservations; update calendars.
Process facility-use requests for staff and non-paying users.
Manage sign in/out of keys, remote devices, equipment, and vehicles.
Maintain inventory reports for University and County programs.
Manage Ag Store inventory, classes, and ledger monitoring.
Maintain and reconcile Rutherford County Farmers Market finances.
Enter invoices, receipts, and travel into software; reconcile card reports.
Prepare deposits and balance monthly ledgers for reconciliation.

Skills

Interpersonal skills

Microsoft Office

Time management

Multi-tasking

Social media platforms

Education

High school diploma or equivalent

Tools

Social media platforms

Job description

Thank you for selecting
Tennessee State University
as your Employer of Choice

Administrative Assistant IV - Rutherford County

Please see Special Instructions for more details.

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the “Transcript” section.

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Position Information

Position Title

Position Title Administrative Assistant IV - Rutherford County

Division

Division College of Agriculture

Department

Department Extension Services

Number of hours per week

Number of hours per week 37.5

Days to be worked

Months per year

Months per year Fiscal (12 months)

If modified, list months

Job Type

Job Type Full-Time

Campus

Campus Other

If other location, please indicate

If other location, please indicate Rutherford County Extension Office

Position Number

Position Number 121470

Advertised Salary

Pay Basis

Pay Basis Semi-Monthly

This position is based at the Rutherford County Extension office, in Murfreesboro, Tennessee. The Administrative Assistant is responsible to the County Director for administrative and matters.

Duties include:

Assist clients at the front counter with questions, services, and referrals.
Answer, screen, and direct incoming phone calls; take and distribute messages.
Register clients for classes, programs, events, and camps.
Mail, email, and distribute program information to clients.
Intake soil, grain, plant, and insect samples.
Administer private pesticide certifications and commercial pesticide point videos
Check in clients and set up monthly PSEP Zoom session for commercial certification training.
Assist Extension Agents with copiers, fax machines, office supplies, and other equipment.
Maintain office equipment (toner, paper jams, ink replacement, etc.)
Create and prepare rotating slide content for two lobby televisions.
Manage office website updates and social media platforms (Facebook, Twitter, Instagram).
Maintain technology/computer proficiencies including University and County systems ( DASH , Microsoft Office, SharePoint, Super, POS systems).
Assist with facility rentals including tours, explaining rules, preparing reservations, and updating calendars
Process facility-use requests for staff and non-paying users (UT, TSU , Rutherford County).
Manage key, remote, equipment, and vehicle sign in/out.
Maintain inventory reports for UT, TSU , and County programs.
Manage Ag Store inventory, classes, reports, and ledger monitoring.
Maintain and reconcile Rutherford County Farmers Market finances.
Enter invoices, receipts, and travel into software
Reconcile purchasing/travel card reports for all cardholders
Prepare deposits and balance monthly ledgers for reconciliation

Minimum Qualifications

Graduation from a standard high school and a minimum of three years secretarial experience.
Must possess excellent interpersonal and communication skills (both oral and written).
Ability to manage multiple projects and time effectively; ability to understand and follow oral and written instructions; to compose a variety of memoranda or letters with only general instructions; and to establish and maintain an effective working relationship with the public and other employees. Knowledge of Microsoft Office and social media platforms.

Special Instructions to Applicants

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the “Transcript” section.

Open Date

Open Date 10/12/2026

Close Date

Close Date 10/26/2026

Job Category

Requisition Number

Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.