Administrative Associate - County Extension Office

University of Tennessee, Knoxville; Manchester (TN); On-site; USD 32,000 - 46,000; Full time

Job summary

UT Extension Coffee County in Manchester, TN is seeking an Administrative Associate to join the administration team. The role supports county staff and clientele, manages calendars, coordinates travel, handles expense reports, and orders supplies while keeping the office organized.

You will work directly with the County Director, assist with programmatic projects and events, and help maintain calendars for conferences and meetings.

Qualifications

• High school diploma or equivalent.
• 1–3 years in an office-type environment.
• Experience or background knowledge of Extension.
• Experience working with the public.
• Valid driver’s license required.

Responsibilities

• Answer phones, scheduling, routing requests, checking mail and e-mail errands.
• Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
• Compile yearly calendar, schedule of events, and maintain calendar for conference room.
• Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
• Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
• Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.

Skills

Word

Excel

Typing

Bookkeeping

Education

High school diploma or equivalent

Community college courses in office skills

CAP rating (plus)

Tools

Word

Excel

Job description

UT Extension Coffee County in Manchester, TN is seeking an Administrative Associate to join the administration team. The role supports county staff and clientele, manages calendars, coordinates travel, handles expense reports, and orders supplies while keeping the office organized.

You will work directly with the County Director, assist with programmatic projects and events, and help maintain calendars for conferences and meetings.