Administrative Support Assistant, UT Extension, Coffee County: UTIA

University of Tennessee; Manchester (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

University of Tennessee UT Extension in Coffee County, Manchester, TN, is seeking an Administrative Associate to join the administration team. You will manage calendars, coordinate travel, handle expense reports, order supplies, and support programmatic projects and events.

You will answer phones, schedule, route requests, and handle mail/e-mail errands, while performing bookkeeping duties and maintaining office organization for staff and clientele.

Qualifications

• High school graduate or equivalent.
• Office type environment work of 1-3 years.
• Prior experience or background knowledge of Extension.
• Experience working with the public.
• Must have a valid driver's license.

Responsibilities

• Answer phones and schedule appointments.
• Route requests, check mail and e-mail errands.
• Bookkeeping including accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
• Compile yearly calendar, schedule of events, and maintain calendar for conference room.
• Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
• Order office supplies and postage as needed and ensure proper care and maintenance of all equipment.

Skills

Word

Excel

Typing

Bookkeeping

Public relations

Self-starter

Budgeting

Office equipment

Education

High school diploma

Tools

DASH

Job description

The UT Extension office in Coffee County is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. This position reports directly to the County Director.

Answer phones, scheduling, routing requests, checking mail and e-mail errands.

Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.

Compile yearly calendar, schedule of events, and maintain calendar for conference room.

Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.

Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.

Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.

Required Qualifications:

• High school graduate or equivalent.
• Office type environment work of 1-3 years.
• Prior experience or background knowledge of Extension.
• Experience working with the public.
• Must have a valid driver's license

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Knowledge, Skills, & Abilities:

• Computer knowledge (Word, Excel), typing skills and bookkeeping skills.
• Ability to self-start.
• Knowledge and ability to maintain good public relations with local community.
• General knowledge of office equipment.
• Basic knowledge of working with budgets and / or bookkeeping.
• Ability to multitask and maintain the county office when all other staff may be in the field serving clientele.

Preferred Qualifications:

• Classes from a community college or vocational/business school in computer and office skills are a plus.
• The CAP rating is also a plus (this would include training in accounting, office management, office technology, and business administration).

Work Location:

Coffee County Extension, Manchester, Tennessee.

This is not a remote or hybrid position.

About UT Extension:

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. It is a statewide educational organization, funded by federal, state and local governments, that brings research-based information about agriculture, family and consumer sciences, and resource development to the people of Tennessee where they live and work.