Administrative Assistant IV - Rutherford County

Tennessee State University; Nashville (TN); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Annual leave

Sick leave

Medical

Dental

Vision

Life insurance

Retirement

Flexible benefits

Job summary

Tennessee State University in Murfreesboro, TN, seeks an Administrative Assistant IV for Rutherford County. Based at the Rutherford County Extension Office, you will support the County Director with administrative tasks, client services, event registrations, and data entry.

The role requires high school diploma and three years of secretarial experience; proficient in Microsoft Office and social media; strong communication and multitasking skills; schedule Monday–Friday, 37.5 hours/week, with

Qualifications

• High school diploma and at least three years of secretarial experience.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and meet deadlines.
• Proficiency with Microsoft Office and social media platforms.

Responsibilities

• Assist clients at the front counter with questions, services, and referrals.
• Answer and direct incoming calls; take and distribute messages.
• Register clients for classes, programs, events, and camps.
• Maintain and update office equipment and supplies.
• Manage website updates and social media accounts.
• Prepare deposits and balance monthly ledgers for reconciliation.

Skills

Interpersonal skills

Written & verbal communication

Multitasking

Time management

Education

High school diploma

Tools

Microsoft Office

SharePoint

DASH

POS systems

University systems

Social media platforms

Job description

Posting Details

Position Information

Position Title

Administrative Assistant IV - Rutherford County

Division

College of Agriculture

Department

Extension Services

Number of hours per week

37.5

Days to be worked

Monday, Tuesday, Wednesday, Thursday, Friday

Months per year

Fiscal (12 months)

Job Type

Full-Time

Campus

Other

If other location, please indicate

Rutherford County Extension Office

Position Number

121470

Pay Basis

Semi-Monthly

Job Description

This position is based at the Rutherford County Extension office, in Murfreesboro, Tennessee. The Administrative Assistant is responsible to the County Director for Administrative And Matters. Duties Include

• Assist clients at the front counter with questions, services, and referrals.
• Answer, screen, and direct incoming phone calls; take and distribute messages.
• Register clients for classes, programs, events, and camps.
• Mail, email, and distribute program information to clients.
• Intake soil, grain, plant, and insect samples.
• Administer private pesticide certifications and commercial pesticide point videos
• Check in clients and set up monthly PSEP Zoom session for commercial certification training.
• Assist Extension Agents with copiers, fax machines, office supplies, and other equipment.
• Maintain office equipment (toner, paper jams, ink replacement, etc.).
• Create and prepare rotating slide content for two lobby televisions.
• Manage office website updates and social media platforms (Facebook, Twitter, Instagram).
• Maintain technology/computer proficiencies including University and County systems, DASH , Microsoft Office, SharePoint, Super, POS systems.
• Assist with facility rentals including tours, explaining rules, preparing reservations, and updating calendars.
• Process facility-use requests for staff and non-paying users (UT, TSU , Rutherford County).
• Manage key, remote, equipment, and vehicle sign in/out.
• Maintain inventory reports for UT, TSU , and County programs.
• Manage Ag Store inventory, classes, reports, and ledger monitoring.
• Maintain and reconcile Rutherford County Farmers Market finances.
• Enter invoices, receipts, and travel into software
• Reconcile purchasing/travel card reports for all cardholders
• Prepare deposits and balance monthly ledgers for reconciliation

Minimum Qualifications

Graduation from a standard high school and a minimum of three years secretarial experience.

Must possess excellent interpersonal and communication skills (both oral and written).

Ability to manage multiple projects and time effectively; ability to understand and follow oral and written instructions; to compose a variety of memoranda or letters with only general instructions; and to establish and maintain an effective working relationship with the public and other employees. Knowledge of Microsoft Office and social media platforms.

Special Instructions to Applicants

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the “Transcript” section.

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Open Date

10/12/2026

Close Date

10/26/2026

Job Category

Clerical

Benefits

Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.

Quick Link

https://jobs.tnstate.edu/postings/11116

Required

Minimum References Required

2