Sr Administrative Assistant II, Urology

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

UT Southwestern Medical Center in Dallas is seeking a Senior Administrative Assistant II in the Department of Urology to provide comprehensive administrative support. The role includes managing maintenance contracts for critical clinical equipment, coordinating repair and service requests, tracking CLIA renewals, and serving as the primary purchasing liaison for equipment, medications, and supplies.

The position requires strong organizational, communication, and analytical skills, and the

Qualifications

• High School graduate or equivalent required.
• 4 years of related work experience required, or higher education in lieu of experience.

Responsibilities

• Provides moderately complex administrative support for a department.
• Prepares, maintains and posts records, reports and budget information.
• Directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work and cover the office receptionist as needed.
• Schedules meetings, travel, conferences and department activities for team members.
• Creates and processes documents according to established procedures.
• Organizes office procedures for efficient operation.
• Acts as liaison with other departments and agencies.
• Processes personnel and purchasing transactions following policies.
• Determines work priorities and monitors deadlines.
• Ensures proper document retention.

Education

High School Graduate or equivalent

Tools

Microsoft 365 (Docs/Sheets/Slides)

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.

The Senior Administrative Assistant II in the Department of Urology provides comprehensive administrative support to the department's clinical leadership. This role is responsible for managing maintenance contracts for critical clinical equipment, coordinating repair and service requests, tracking and processing CLIA renewals, and serving as the primary purchasing liaison for clinical equipment, specialty medications, and other essential clinical supplies.

The position requires strong organizational, communication, and analytical skills, as well as exceptional attention to detail and the ability to effectively manage multiple priorities and deadlines in a fast-paced environment.

Additionally, the Senior Administrative Assistant II provides dedicated administrative support to the Advanced Practice Provider (APP) team and faculty. Responsibilities include travel coordination, calendar management, meeting and event planning, expense reconciliation and reporting, procurement activities, and the creation and maintenance of Microsoft 365 documents, spreadsheets, presentations, and other business materials.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Graduate or equivalent.
  

• Experience
  4 years Related work experience or
  May consider higher completed education in lieu of experience.
  

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community.

As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.