Senior Administrative Assistant II – Campus Programs

El Camino College; Torrance (CA); On-site; USD 58,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Sick leave and disability

Retirement benefits (PERS)

Job summary

El Camino College in Torrance, CA is seeking an Administrative Assistant I/II to support a Director by handling secretarial tasks, scheduling, correspondence, and records management. This in-house opportunity is open to all current El Camino College employees.

The role requires discretion, strong organizational skills, and the ability to work independently. Responsibilities include coordinating communications, preparing reports and agendas, managing calendars, and supervising student workers.

Qualifications

• Graduation from high school, including or supplemented by secretarial courses, plus four years of progressively responsible secretarial experience.
• Must pass the Computer Skills Microsoft Office 2016 Intermediate Word Test with at least 70% accuracy.

Responsibilities

• Organize and manage day-to-day activities of an assigned office to ensure efficient operations.
• Coordinate communications between the administrator, staff, students, vendors and the public.
• Type correspondence, agendas, minutes, reports, forms and other documents.
• Coordinate communication with vendors, contractors and representatives; arrange programs and maintain community liaisons.
• Maintain confidentiality of concerns or complaints and screen communications.
• Greet visitors, screen calls, and route to appropriate personnel; schedule conference calls.
• Prepare and maintain records, logs, files and departmental reports; verify data for accuracy.
• Schedule meetings, calendar, travel and appointments for administrators; monitor budgets as needed.

Skills

Secretarial duties

Administrative support

Office management

Communication skills

Interpersonal skills

Records maintenance

Data entry

Word processing

Telephone skills

Confidentiality

Education

High school diploma

Secretarial coursework

4 years secretarial experience

Tools

Microsoft Office 2016

Word processing

Job description

El Camino College in Torrance, CA is seeking an Administrative Assistant I/II to support a Director by handling secretarial tasks, scheduling, correspondence, and records management. This in-house opportunity is open to all current El Camino College employees.

The role requires discretion, strong organizational skills, and the ability to work independently. Responsibilities include coordinating communications, preparing reports and agendas, managing calendars, and supervising student workers.