Senior Admin Secretary, Special Programs & Student Services

Clay Today; Modesto (CA); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Modesto Junior College seeks an Administrative Secretary for Special Programs/Student Services. This role provides primary secretarial support to a Dean or senior manager, handling budgeting, payroll, purchasing, and confidential matters, and may supervise staff.

The position requires organizing complex files, preparing reports and presentations, coordinating calendars, taking minutes, and liaising with faculty and students. Strong office procedures and knowledge of regulations are essential.

Qualifications

• Experience equivalent to Administrative Specialist at YCCD for Pattern I (4 years).
• Pattern II requires an associate’s degree with business coursework and 2 years of administrative support experience.
• Ability to handle confidential information and complex budgets.

Responsibilities

• Provide primary secretarial support to a Dean or senior manager.
• Lead staff administrative activities and train/support staff on policies.
• Organize work timelines and develop coordination within the division.
• Research data, prepare reports, and present data in required formats.
• Handle budgets, purchase requisitions, invoices and payments.
• Maintain complex file and records systems, including confidential materials.
• Respond to inquiries, prepare information for administrative review.
• Prepare reports, presentations, and possibly update web pages.
• Maintain calendars, prepare agendas, and take minutes.

Skills

Office procedures

Business writing

Minutes transcription

Filing & records

Mathematics

Accounting procedures

Purchasing

English usage

College policies

Regulations

Education

Associate’s degree in business administration or related field

Job description

Modesto Junior College seeks an Administrative Secretary for Special Programs/Student Services. This role provides primary secretarial support to a Dean or senior manager, handling budgeting, payroll, purchasing, and confidential matters, and may supervise staff.

The position requires organizing complex files, preparing reports and presentations, coordinating calendars, taking minutes, and liaising with faculty and students. Strong office procedures and knowledge of regulations are essential.