Senior Administrative Assistant—Scheduling, Budgets & Liaison

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

UT Southwestern Medical Center is seeking a Senior Administrative Assistant II in Pediatric Nephrology to support calendar management, scheduling, and financial administration. The role emphasizes accuracy, timely completion in a fast-paced environment, and coordination of provider schedules and related updates.

Experience with budgeting and records is valued. The position requires high school graduation and 4 years of related experience, with potential consideration for higher education in lieu

Qualifications

• High school diploma or equivalent is required.
• 4 years of related work experience or higher education in lieu of experience may be considered.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Skills

Calendar management

Scheduling

Budget tracking

Administrative support

Communication

Education

High school diploma or equivalent

Job description

UT Southwestern Medical Center is seeking a Senior Administrative Assistant II in Pediatric Nephrology to support calendar management, scheduling, and financial administration. The role emphasizes accuracy, timely completion in a fast-paced environment, and coordination of provider schedules and related updates.

Experience with budgeting and records is valued. The position requires high school graduation and 4 years of related experience, with potential consideration for higher education in lieu