Senior Administrative Assistant, Hybrid Medical Office Support

The General Hospital Corporation; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

The General Hospital Corporation, Mass General Brigham Cancer Institute at Massachusetts General Hospital, is seeking a Sr. Administrative Assistant to provide high‑level administrative support to physicians.

The role involves managing schedules, coordinating meetings, handling correspondence, and performing varied clerical duties in a hybrid setting. Work location is 55 Fruit Street, Boston, with a 3/2 hybrid schedule after probation and a 40‑hour work week.

Qualifications

• High School Diploma required.
• 5–7 years experience in administrative roles, preferably in healthcare.
• Experience supporting senior-level staff 1–2 years preferred

Responsibilities

• Manage complex schedules, including appointments, meetings, and travel.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between physicians and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project time lines and ensure deadlines are met.

Skills

Microsoft Office Suite

Verbal and written communication

Organizational skills

Independent work

Attention to detail

Healthcare administration familiarity

Education

High School Diploma

Job description

The General Hospital Corporation, Mass General Brigham Cancer Institute at Massachusetts General Hospital, is seeking a Sr. Administrative Assistant to provide high‑level administrative support to physicians.

The role involves managing schedules, coordinating meetings, handling correspondence, and performing varied clerical duties in a hybrid setting. Work location is 55 Fruit Street, Boston, with a 3/2 hybrid schedule after probation and a 40‑hour work week.