Hybrid Senior Administrative Assistant, Cancer Institute

Massachusetts General Hospital; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham Cancer Institute at Massachusetts General Hospital in Boston is seeking a Sr. Administrative Assistant to provide high-level administrative support to physicians. The role involves managing complex schedules, coordinating meetings, handling correspondence, and performing clerical duties in a fast-paced healthcare environment. This hybrid position offers a 3-days-remote, 2-days-on-site schedule after probation, located at 55 Fruit Street.

Qualifications

• High School Diploma required.
• 5-7 years of experience in an administrative role, preferably in a healthcare setting.
• 1-2 years of experience supporting senior-level staff preferred.

Responsibilities

• Manage and maintain complex schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between physicians and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Skills

Microsoft Office Suite

Verbal and written communication

Organization and multitasking

Independent work

Attention to detail

Healthcare administration familiarity

Education

High School Diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Mass General Brigham Cancer Institute at Massachusetts General Hospital in Boston is seeking a Sr. Administrative Assistant to provide high-level administrative support to physicians. The role involves managing complex schedules, coordinating meetings, handling correspondence, and performing clerical duties in a fast-paced healthcare environment. This hybrid position offers a 3-days-remote, 2-days-on-site schedule after probation, located at 55 Fruit Street.