Senior Administrative Assistant — Hybrid & Calendar Pro

SmartRecruiters, Inc.; Des Moines, Northern (IA, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Wellmark is seeking an Administrative Assistant III to support 2-3 Directors and their teams in the Health Network department. Responsibilities include complex calendar and inbox management, meeting prep, travel coordination, drafting communications, and onboarding new team members.

You will collaborate with Administrative Assistants across the organization, maintain a proactive, detail-oriented approach, and demonstrate strong problem solving and independent ownership of daily tasks in a hybrid

Qualifications

• Associate's Degree or equivalent work experience.
• 4+ years of administrative assistant experience supporting multiple leaders.
• Strong Microsoft Office experience (Outlook/Teams/Word/PowerPoint/Excel/Visio).
• Strong written and verbal communication skills.
• Excellent time management and prioritization in a fast-paced office environment.
• Detail-oriented with initiative and ability to work independently.

Responsibilities

• Customer Service - provide support to team members, customers, vendors, stakeholders and employees through friendly, professional, timely and accurate response to inquiries.
• Time Data Management - calendar management, scheduling, prioritizing, and managing multiple inquiries, ensuring meeting materials and equipment are prepared.

Skills

Time management

Written & verbal communication

Independent decision making

Proactive problem solving

Education

Associate's Degree in Business/Office Administration

Tools

Outlook

Teams

Word

PowerPoint

Excel

Visio

Job description

Wellmark is seeking an Administrative Assistant III to support 2-3 Directors and their teams in the Health Network department. Responsibilities include complex calendar and inbox management, meeting prep, travel coordination, drafting communications, and onboarding new team members.

You will collaborate with Administrative Assistants across the organization, maintain a proactive, detail-oriented approach, and demonstrate strong problem solving and independent ownership of daily tasks in a hybrid