Administrative Assistant III — Hybrid (Remote Mon & Fri)

Wellmark, Inc.; Iowa (LA); Hybrid; USD 48,000 - 60,000; Full time

Job summary

Wellmark in Des Moines, IA is seeking an Administrative Assistant to support the Director, Operations Business Support & Workforce Management and their team. You will manage complex calendars, handle inboxes, coordinate travel, greet visitors, prepare meetings and drafting communications.

The ideal candidate has 4+ years of administrative experience, strong Microsoft Office skills, and excellent written and verbal communication. This role offers hybrid work with some onsite days in Des Moines.

Qualifications

• Associate degree or equivalent work experience.
• 4+ years of administrative assistant experience supporting multiple leaders in an office.
• Strong Microsoft Office experience (Outlook, Word, PowerPoint, Excel, Visio).
• Excellent written and verbal communication skills.
• Project support, multi-tasking, and organization including time management and prioritization in a fast-paced office.
• Strong attention to detail and accuracy.
• Ability to operate independently and follow procedures in ambiguity.
• High initiative and commitment to completing tasks efficiently while anticipating needs.

Responsibilities

• Customer Service – provide friendly, professional, timely responses to inquiries and resolve problems when possible.
• Time/Data Management – manage calendars, schedule meetings, prioritize inquiries, and coordinate materials.
• Budget – participate in budgeting processes across departments and track expenses.
• Reporting – prepare documents and reports; maintain databases and compile data for charts and analyses.
• Administrative Support – handle travel, supplies, event planning, and intra-department documentation.
• Project Management – coordinate department projects, plan resources, and communicate recommendations.
• Other job duties as assigned.

Skills

Advanced organization

Calendar management

Time management

Prioritization

Written communication

Verbal communication

Attention to detail

Independent decision-making

Initiative

Customer service

Multi-tasking

Project support

Planning & coordination

Education

Associate degree or equivalent

Tools

Microsoft Teams

Copilot

SharePoint

Microsoft 365

Outlook

Word

PowerPoint

Excel

Visio

Job description

Wellmark in Des Moines, IA is seeking an Administrative Assistant to support the Director, Operations Business Support & Workforce Management and their team. You will manage complex calendars, handle inboxes, coordinate travel, greet visitors, prepare meetings and drafting communications.

The ideal candidate has 4+ years of administrative experience, strong Microsoft Office skills, and excellent written and verbal communication. This role offers hybrid work with some onsite days in Des Moines.