Administrative Assistant III - Marketing and Corporate Communications

Wellmark Blue Cross and Blue Shield; Des Moines (IA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading healthcare organization in Des Moines is seeking an experienced Administrative Assistant III for its Marketing and Corporate Communications Team. In this role, you will provide strategic support to leadership, manage complex calendars, and assist with budgeting and project coordination. The ideal candidate has over 4 years of administrative experience, a robust knowledge of Microsoft Office tools, and exceptional communication skills. This position offers a dynamic work environment and opportunities for professional growth.

Qualifications

• 4+ years of previous administrative assistant experience providing advanced support in an office environment.
• Ability to manage complex calendars and multi-task effectively.
• High attention to detail with demonstrated accuracy.

Responsibilities

• Provide proactive support to the leadership team, managing calendars and administrative tasks.
• Prepare meeting materials and compile data/reports.
• Coordinate communication with various stakeholders.

Skills

Organizational Skills

Proactive Problem Solving

Written Communication

Verbal Communication

Multi-tasking

Education

Associate’s Degree in Business or related field

Tools

Microsoft Office (Outlook, Word, PowerPoint, Excel, Visio)

Workday Finance

Microsoft Teams

SharePoint

Job description

Administrative Assistant III - Marketing and Corporate Communications

Are you an organized and proactive professional who thrives in a fast-paced high energy environment? Do you possess exceptional administrative skills and a passion for marketing and corporate communications? If so, we have an exciting opportunity for you!

Join our innovative and dynamic organization as a strategic Administrative Assistant to the Marketing and Corporate Communications Team. In this critical role, you will serve as a trusted partner to the leadership team, providing proactive and strategic support to ensure their success in driving initiatives.

In this role, you act as a key point of contact for multiple leaders and key entry point to these critical functions, managing calendars & inboxes, scheduling meetings, handling all administrative tasks efficiently, and participating in the budget process. Proactively anticipate needs and provide strategic support to the leadership team, including preparing meeting materials, managing inquiries, compiling data/reports, and multi‑tasking assignments and deadlines. Provide support for corporate sponsorships. Coordinate and facilitate communication between those supported and various stakeholders, both internally and externally, ensuring timely and effective follow‑up. Maintain confidentiality and handle sensitive information with discretion, always maintaining a high level of professionalism. Take actions with limited direct supervision, utilizing independent judgement.

Our Ideal Candidate: Loves to plan the work and work the plan. They’re organizers of information, structured, and detailed, yet they’re flexible and shift quickly when plans change. Proactively making decisions, improving processes, anticipating needs, and driving plans forward with minimal supervision is a strength – they’re skilled at thinking ahead and taking appropriate action. They’re also skilled at managing complex calendars due to their keen problem‑solving skills and resiliency. (Piecing together schedules is a puzzle that energizes them!) They’re motivated by the ability to provide a broad scope of administrative support to others, including back‑up support for other teams, in a dynamic corporate environment.

Qualifications

• Associate’s Degree in Business, Office Administration, or related area, or direct and equivalent work experience.
• 4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment.
• Strong Microsoft Office product experience — e.g., Outlook, Word, PowerPoint, Excel and Visio.
• Strong and effective written and verbal communication skills.
• Effective project support, multi‑tasking, and organizational skills, including time management and prioritization. Ability to succeed in a fast‑paced office environment with multiple assignments and deadlines. Flexible and adaptable to change.
• Strong attention to detail with demonstrated accuracy.
• Ability to operate independently and make decisions by following procedures that may include ambiguity.
• High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others.

Preferred

• Marketing or Corporate Communication experience
• Experience with Workday Finance
• Confident using Microsoft Teams and other specialized Marketing and Corporate Communications software to manage budget and initiatives
• Prior experience with Microsoft Teams including experience with building out tools and finding ways to optimize usage and collaboration within teams channels is preferred
• SharePoint experience
• Experience with tracking and maintaining budgets for a team

Additional Information

All your information will be kept confidential according to EEO guidelines.

We are an Equal Opportunity Employer. The policy of Wellmark Blue Cross Blue Shield is to recruit, hire, train and promote individuals in all job classifications without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or any other characteristic protected by law. Applicants requiring a reasonable accommodation due to a disability at any stage of the employment application process should contact us at [e-mail]. Please inform us if you meet the definition of a "Covered DoD official". At this time, Wellmark is not considering applicants for this position that require any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States. For additional information around work authorization needs please refer to resources about Nonimmigrant Workers and Green Card for Employment‑Based Immigrants.