Senior Administrative Specialist - Hybrid Leader Support

Wellmark, Inc.; Iowa (LA); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Wellmark Blue Cross Blue Shield in Des Moines, IA, is seeking an Administrative Assistant III to support 2-3 Directors in the Health Network department. Responsibilities include complex calendar/inbox management, meeting prep, travel coordination, drafting communications, and coordinating events.

You are organized, proactive, tech-savvy, and able to work independently with minimal supervision in a dynamic corporate environment.

Qualifications

• Associate's Degree in Business, Office Administration, or related area, or direct equivalent work experience.
• 4+ years of administrative assistant experience supporting multiple leaders and teams.
• Strong Microsoft Office experience —Outlook, Teams, Word, PowerPoint, Excel, and Visio.
• Strong and effective written and verbal communications.
• Effective project support, multi-tasking, and organizational skills, including time management and prioritization.
• Strong attention to detail with demonstrated accuracy.
• Ability to operate independently and make decisions by following procedures that may include ambiguity.
• High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others.

Responsibilities

• Customer Service – Provide support to team members, customers, vendors, stakeholders and employees through friendly, professional, timely and accurate response to their inquiries.
• Time Data Management - Accurately and effectively perform calendar management by resolving timing conflicts, schedule meetings, prioritize and manage multiple inquiries, handle mail distribution and receipt.
• Budget - Participate in the budget process for multiple departments to ensure timely completion, including but not limited to planning, data entry, account reconciliation and the timely handling of bills with internal and external customers/vendors.
• Reporting - Prepare and/or create error free moderately complex documents and materials in a timely manner for internal/external communications. May maintain database(s) including the entry, analysis and the gathering of information to produce reports. Compile data from multiple sources and create sensible charts, graphs, and reports.
• Administrative Support - Provide moderately complex administrative support to multiple departments including but not limited to submitting expense reports, event planning, catering requests, coordination of travel arrangements, ordering departmental supplies, and assist with intra-department documentation and file management.
• Project Management – Coordinate and define department projects with emphasis in planning, managing resources, communication of recommendations, and may be responsible for leading project implementation.
• Other job duties as assigned.

Skills

Calendar management

Communication

Time management

Independence

Adaptability

Education

Associate's Degree in Business or related

Tools

Outlook

Teams

Word

PowerPoint

Excel

Visio

Job description

Wellmark Blue Cross Blue Shield in Des Moines, IA, is seeking an Administrative Assistant III to support 2-3 Directors in the Health Network department. Responsibilities include complex calendar/inbox management, meeting prep, travel coordination, drafting communications, and coordinating events.

You are organized, proactive, tech-savvy, and able to work independently with minimal supervision in a dynamic corporate environment.