Administrative Assistant 3 - HR Onboarding & Office Ops

State of Washington; Arlington (WA); Vor Ort; USD 42.000 - 64.000; Vollzeit

Benefits dieser Stelle

Orca Card eligibility

Zusammenfassung

State of Washington in Arlington, WA seeks an Administrative Assistant 3 to provide executive support to Field Managers and staff. The role includes coordinating meetings, managing data entry, and maintaining filing systems to meet regulatory timelines and performance metrics.

Responsibilities cover communications with state and federal entities, hiring processes, and orientation for new staff. A strong emphasis on organization, accuracy, and professional interaction with the public is required.

Qualifikationen

• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Formal education will substitute year-for-year for experience.
• Proven ability to independently set priorities, streamline workflows, and manage tasks to achieve objectives.

Aufgaben

• Coordinate and schedule meetings, prepare meeting materials, presentations, and attend meetings to assist, track, and report feedback from commission members and agency partners.
• Assist in coordination, organization, and/or direction to support the planning and implementation of program activities.
• Maintain electronic filing systems, with meticulous data entry, adherence to regulatory timelines, and organization of records.
• Review and manage incoming mail, e-mail, and faxes for field manager.
• Act as a public point of contact: monitoring and responding to incoming communications through email, and phone.
• Perform administrative paperwork and coordinate all processes for developing new positions and hiring, coordinating and facilitating the completion of all hiring processes.

Kenntnisse

Organizational skills

Communication skills

Data entry

Ausbildung

High school diploma or GED

Tools

Microsoft Office

Jobbeschreibung

State of Washington in Arlington, WA seeks an Administrative Assistant 3 to provide executive support to Field Managers and staff. The role includes coordinating meetings, managing data entry, and maintaining filing systems to meet regulatory timelines and performance metrics.

Responsibilities cover communications with state and federal entities, hiring processes, and orientation for new staff. A strong emphasis on organization, accuracy, and professional interaction with the public is required.