Executive Administrative Assistant — Program Support

State of Washington; Tumwater (WA); On-site; USD 50,000 - 75,000; Full time

Job summary

Washington State Department of Social and Health Services (DSHS)—SOLA Administrative Office in Tumwater, WA—seeks an Administrative Assistant 3 to provide high‑level support to the SOLA Program Administrator and team. You will manage travel, scheduling, minutes, and confidential records, ensuring accurate financial documentation and timely communications with staff and guardians.

The role emphasizes securing data integrity, handling confidential information, and maintaining professional

Qualifications

• Requires a high school diploma or equivalent and clerical/administrative experience.
• Associate's degree in business administration or similar field preferred with relevant experience.
• Equivalent combination of education and experience may satisfy requirements.

Responsibilities

• Perform confidential administrative office management assignments for SOLA Program Administrator and staff.
• Provide executive level assistance by researching, organizing, prioritizing, and preparing information for visitors and staff.
• Handle clerical tasks such as filing, mail, calls, and reception duties for the SOLA office.
• Maintain weekly meeting minutes: record, transcribe, and distribute per SOLA meetings.
• Audit and maintain participant financial records, bank statements, budgets, and petty cash.
• Monitor SSI/SSA reports and bank reconciliations for participant needs.
• Conduct bi-monthly financial audits for SOLA participants.
• Assist with data entry in the SOLA Electronic Investigation and Management System (EIMS).
• Prepare monthly rent and utility payments for SOLA clients and homes.

Skills

Travel arrangements

Meeting scheduling

Minutes transcription

Reception duties

Data entry

Confidentiality

Communication

Education

High school diploma or equivalent

Associate's degree in business administration

Equivalent combination of education and experience

Tools

EIMS

Microsoft Office

Financial software

Job description

Washington State Department of Social and Health Services (DSHS)—SOLA Administrative Office in Tumwater, WA—seeks an Administrative Assistant 3 to provide high‑level support to the SOLA Program Administrator and team. You will manage travel, scheduling, minutes, and confidential records, ensuring accurate financial documentation and timely communications with staff and guardians.

The role emphasizes securing data integrity, handling confidential information, and maintaining professional