Executive Administrative Assistant to Division Director

State-of-Washington-Liquor-and-Cannabis-Boar; Olympia (WA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Paid vacation

Tuition waiver

Training programs

Flexible schedule

Job summary

The Washington State Liquor and Cannabis Board in Olympia is seeking an Administrative Assistant 5 to provide executive support to the Director of Licensing and Regulation. The role includes managing complex calendars, coordinating leadership meetings, and preparing time-sensitive materials with discretion.

You will oversee procurement, travel, budget oversight, onboarding and offboarding, and lead division projects while maintaining strong relationships with internal and external partners.

Qualifications

• Seven (7) years of administrative or supervisory experience.
• A Bachelor's degree in business, public administration, or closely allied field.
• Three (3) years of administrative or supervisory experience.

Responsibilities

• Communicate effectively with industry stakeholders, legislative staff, executive level staff and others on behalf of the Director.
• Serve as a liaison between Director and other members of division management team, relaying assignments and requesting status information.
• Manage Director’s complex calendar; schedule and coordinate in person and remote meetings, including preparing agenda and meeting materials/presentations, and meeting logistics.
• Manage Director’s emails, reviewing all email and routing and/or delegating as appropriate.
• Understand and stay current on Director’s priorities, assignments, deliverables, and due dates. Track work activities to ensure timely delivery, and completion.
• Prepare and edit various correspondence, presentations, and other documents. Exercise signature authority on administrative correspondence.
• Represent Director as requested at meetings, conferences, and other business functions.
• Make travel arrangements in accordance with agency and state policies for Director and division staff, including airfare, hotel reservations, registration, and ground transportation.

Education

Bachelor's degree in business, public administration, or closely allied field

Tools

Microsoft Office

SharePoint

AS400

Job description

The Washington State Liquor and Cannabis Board in Olympia is seeking an Administrative Assistant 5 to provide executive support to the Director of Licensing and Regulation. The role includes managing complex calendars, coordinating leadership meetings, and preparing time-sensitive materials with discretion.

You will oversee procurement, travel, budget oversight, onboarding and offboarding, and lead division projects while maintaining strong relationships with internal and external partners.