Executive Administrative Coordinator (Remote/Hybrid)

State of Washington; United States; Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Free parking

Job summary

Washington State Health Care Authority (HCA) is seeking an Administrative Assistant 4 to provide high-level administrative support to the Deputy Assistant Director and Operations teams in Olympia, WA.

You will manage complex calendars, coordinate with multiple teams, track deadlines, and oversee recruitment and public disclosure activities while ensuring compliance with state policies. Telework is possible part-time, with on-site onboarding requirements.

Qualifications

• Proven ability to use Microsoft Office applications to perform advanced admin tasks.
• Ability to manage complex schedules and executive travel.
• Strong written and verbal communication and collaboration skills.
• Knowledge of government administrative processes and agency policies.
• Experience with recruitment and personnel actions is a plus.

Responsibilities

• Represent the Deputy Assistant Director as delegated.
• Manage calendars, identify conflicts, schedule meetings, and coordinate with AA5 and others.
• Track internal and external deadlines and assist prioritization of work.
• Review and track contracts, personnel documents, travel requests, and purchase requests requiring signature.
• Identify and track assignments and monitor deadlines for budget briefs and legislation monitoring.
• Manage recruitment processes including NEOGOV, interviewing logistics, and documentation.
• Prepare HR paperwork and coordinate timelines for recruitment and personnel actions.
• Support project-based work, contracts, legislative work, and public disclosure; interact with clients and vendors.
• Create and modify documents using word processing, spreadsheets, databases, and presentations.
• Act as public disclosure administrator; review GovQA requests and monitor responses.

Skills

Microsoft Word

Excel

PowerPoint

Outlook

Scheduling

Communication

Education

High school graduation or GED

Tools

NeoGov

TEMs

Service Central

Job description

Washington State Health Care Authority (HCA) is seeking an Administrative Assistant 4 to provide high-level administrative support to the Deputy Assistant Director and Operations teams in Olympia, WA.

You will manage complex calendars, coordinate with multiple teams, track deadlines, and oversee recruitment and public disclosure activities while ensuring compliance with state policies. Telework is possible part-time, with on-site onboarding requirements.