Administrative Support Specialist, University Programs

Penn State; State College (Centre County); Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University seeks an Administrative Support Assistant for University Programs to handle general administrative duties, budget tracking, scheduling, and communications. The role supports fundraising efforts for the Fox Graduate School, Student Affairs, and Undergraduate Education, reporting to the Director of Development for University Programs.

You will act as a liaison for internal and external stakeholders, arrange meetings, prepare reports, and help coordinate events and budgets

Qualifications

• Exemplary interpersonal and communication skills.
• Strong computer skills, specifically Excel, Microsoft 365, Teams, and Zoom.
• Willingness to learn Penn State systems CRM (AWA) and endowment management systems (eSteward), finance (SIMBA) and SAP Concur.
• Ability to work with a wide variety of stakeholders, including donors, students, faculty, staff, and the Penn State community.

Responsibilities

• Greet visitors and provide information; respond to inquiries.
• Schedule meetings, coordinate calendars, and arrange travel.
• Coordinate meeting logistics, prepare materials, and set agendas.
• Compose, review, and distribute internal and external communications.
• Collect, organize, and analyze information to prepare reports and proposals.
• Create and maintain files and databases; monitor budgets and expenditures.

Skills

Interpersonal skills

Communication skills

Education

General Equivalency Diploma (GED) or High School (HS)

Tools

Excel

Microsoft 365

Teams

Zoom

CRM (AWA)

endowment management systems (eSteward)

finance (SIMBA)

SAP Concur

Job description

Penn State University seeks an Administrative Support Assistant for University Programs to handle general administrative duties, budget tracking, scheduling, and communications. The role supports fundraising efforts for the Fox Graduate School, Student Affairs, and Undergraduate Education, reporting to the Director of Development for University Programs.

You will act as a liaison for internal and external stakeholders, arrange meetings, prepare reports, and help coordinate events and budgets