Senior Administrative Assistant

McBride International; Northern (KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Referral program

Job summary

McBride Consulting is seeking a Senior Administrative Assistant to support the Air Force Life Cycle Management Center—Ground Base Air Defense Sensor division (AFLCMC/ESG) at Hanscom AFB, MA. The role focuses on high-level administrative duties, calendars, records, and coordination for leadership and contracting teams.

Responsibilities include task management, meeting coordination, and documentation preparation, with DoD program support and aggressive scheduling.

Qualifications

• Citizenship: US citizen required.
• Clearance: ability to obtain active Secret clearance.
• Bachelor’s Degree in a related field with 12 years DoD experience, or 15 years related experience with 8 DoD.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• SharePoint administration and document management experience.
• Strong organizational and communication skills.
• Experience supporting DoD acquisition or program management offices.

Responsibilities

• Provide comprehensive administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and deliverables.
• Maintain PK records, contract closeout files, trackers, and repositories.
• Oversee in-/out-processing and calendar scheduling.
• Coordinate meetings, conferences, and virtual sessions; prepare agendas and minutes.
• Manage FileShare/SharePoint/Teams resources and access.
• Support workflow management and process improvement initiatives.
• Prepare official correspondence, reports, and briefing materials.
• Disseminate program guidance and respond to routine inquiries.
• Assist with DTS travel coordination and serve as VRO/TCO focal point.

Skills

Advanced MS Office

SharePoint administration

Calendar management

Meeting coordination

Executive documentation

Data collection/analysis

Records management

DoD program support

Air Force org awareness

Education

Bachelor’s Degree in related field

Tools

SharePoint

Microsoft Teams

Zoom/WebEx

Job description

McBride is a certified Minority-Owned Business Enterprise (MBE), Service-Disabled Veteran-Owned Small Business (SDVOSB), and Disadvantaged Business Enterprise (DBE) management and IT consulting firm with significant professional services experience that includes IT transformation, project management, digital transformation, strategic planning, business process improvement, change management, human capital management, disaster recovery, and operations.

Job Description

McBride Consulting has an exciting opportunity for a Senior Administrative Assistant providing support to the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG).

The ESG Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities.

This is a full time position located at Hanscom AFB, Bedford, MA.

Responsibilities:

Duties includ e, but not limited to:

• Provide comprehensive administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and organizational deliverables.
• Maintain PK official records, contract closeout files, trackers, and documentation repositories.
• Oversee personnel in-/out-processing and maintain office documentation, calendars, and scheduling.
• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.
• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.
• Support workflow management, office operations, and process improvement initiatives.
• Prepare official correspondence, reports, and leadership documentation.
• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.
• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.
• Validate recurring reports and support ESGK training events and office activities.

Requirements

Qualifications:

Minimum Required Qualifications:

Citizenship:Must be a US citizen

Clearance: Must be able to obtain an active Secret Security Clearance

Preferred Qualifications:

Education: Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,

• 15 years of directly related experience, eight of which must be in the DoD.

Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• SharePoint administration and document management
• Calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Action item, suspense, and workflow tracking
• Preparation of executive correspondence, reports, and briefing materials
• Records management and file maintenance in accordance with DoD policies
• Data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• Ability to manage multiple priorities and competing deadlines
• Professional demeanor when interacting with senior military and civilian leadership
• Strong attention to detail and accuracy
• Excellent customer service and stakeholder engagement skills
• Ability to work independently with minimal supervision
• Strong problem-solving and critical-thinking abilities
• Collaborative team player capable of working across diverse organizations
• Ability to handle sensitive and confidential information with discretion
• Adaptability in a fast-paced, mission-focused environment
• Proactive mindset with a continuous process-improvement approach
• Strong relationship-building and coordination skills
• Ability to anticipate leadership needs and respond effectively
• High level of professionalism, reliability, and accountability

Additional Information:

Location: Hanscom AFB, MA

On-Site:This position requires the candidate to be on-site 5 days

• 401(k)
• Dentalinsurance
• Healthinsurance
• Life insurance
• Paid time off
• Referralprogram

Our people and culture

McBride is an Equal Opportunity Employer. McBride Consulting does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.