Executive Administrative Lead for DoD Programs

RPMGlobal; Bedford (MA); On-site; USD 73,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

401k

Education reimbursement

Paid time off (PTO)

Job summary

DCS Corp, located at Hanscom AFB, MA, seeks a Senior Administrative Support Specialist to support AFLCMC/ES and the ESS Division in the DoD acquisition lifecycle. You will provide expert-level administrative support, manage calendars, meetings, correspondence, and documentation for leadership, and help ensure mission success at the program level.

Ideal candidates have a TS clearance, US citizenship, and 12+ years of related DoD experience (15 years with 8 in DoD).

Qualifications

• U.S. citizenship required due to sensitive DoD work.
• Active Top Secret clearance required and must be maintainable.
• Bachelor’s degree in a related field with 12 years exp, or 15 years directly related experience with 8+ in DoD.
• Proficient with Microsoft Office Suite and DTS.
• Experience with SharePoint administration and document management.
• Calendar management, executive scheduling, and meeting coordination.

Responsibilities

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling and logistics.
• Develop and maintain meeting records, agendas, minutes, and action item trackers.
• Manage leadership calendars and conference room schedules.
• Support video teleconferencing and online collaboration platforms.
• Disseminate program policies, guidance, and communications to stakeholders.
• Maintain program files and document repositories per procedures.
• Assist with workflow management and process improvement initiatives.

Skills

Top Secret clearance

US citizenship

Calendar management

Meeting coordination

MS Office proficiency

DoD acquisition knowledge

DTS experience

SharePoint administration

Executive support

Education

Bachelor’s Degree in a related field

DoD-related experience requirement (12 years or 15 years with DoD)

Tools

DTS

MS Office (Word/Excel/PowerPoint/Outlook/Teams)

SharePoint

Virtual meeting platforms (MS Teams/Zoom/WebEx)

Job description

DCS Corp, located at Hanscom AFB, MA, seeks a Senior Administrative Support Specialist to support AFLCMC/ES and the ESS Division in the DoD acquisition lifecycle. You will provide expert-level administrative support, manage calendars, meetings, correspondence, and documentation for leadership, and help ensure mission success at the program level.

Ideal candidates have a TS clearance, US citizenship, and 12+ years of related DoD experience (15 years with 8 in DoD).