Senior DoD Admin Lead for Acquisition & Program Support

DCS Corporation; Bedford (MA); On-site; USD 73,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401k

ESOP

Paid time off

Education reimbursement

Work-life balance

Parental leave

Job summary

DCS Corporation seeks a Senior Administrative Support Specialist to support AFLCMC/ES at Hanscom AFB, MA. You will assist DoD leaders across the acquisition lifecycle, ensuring policy compliance and timely delivery of critical capabilities.

Role emphasizes calendars, travel (DTS), records, and executive communications in a secure DoD setting. Key duties include coordinating meetings, preparing documents, maintaining records, and supporting collaboration platforms.

Qualifications

• Bachelor's Degree in a related field and 12 years of experience, 5 in DoD, or 15 years directly related experience with 8 in DoD.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience utilizing the Defense Travel System (DTS).
• SharePoint administration and document management.
• Calendar management and executive scheduling support.
• Meeting coordination and virtual collaboration platforms (MS Teams, Zoom, WebEx).
• Action item, suspense, and workflow tracking.
• Preparation of executive correspondence, reports, and briefing materials.
• Records management and file maintenance per DoD policies.
• Data collection, analysis, and administrative reporting.
• Experience supporting DoD acquisition or program management offices.
• Knowledge of Air Force organizational structures and administrative processes.

Responsibilities

• Provide administrative and operational support to leadership and program teams.
• Maintain leadership awareness of mission-critical issues and priorities.
• Track action items, suspense dates, and program deliverables.
• Prepare correspondence, reports, and briefing materials for leadership.
• Coordinate meetings, logistics, and documentation, including virtual setups.
• Develop and maintain meeting records, agendas, and action trackers.
• Manage calendars, conference room schedules, and scheduling requirements.
• Support video teleconferencing and online collaboration platforms.
• Disseminate policies and communications to stakeholders.
• Maintain program files and records in accordance with procedures.
• Assist with workflow management and process improvements.
• Coordinate and track organizational taskings and responses.
• Support travel planning and execution utilizing DTS.
• Respond to routine inquiries and provide administrative customer support.
• Recommend improvements to administrative processes and office efficiency.

Skills

US citizenship

Top Secret clearance

Microsoft Office

DTS experience

SharePoint administration

Calendar management

Executive scheduling

Meetings coordination

Records management

DoD acquisition knowledge

Education

Bachelor's Degree in related field

Tools

DTS

SharePoint

MS Teams

Zoom

WebEx

Microsoft Office

Job description

DCS Corporation seeks a Senior Administrative Support Specialist to support AFLCMC/ES at Hanscom AFB, MA. You will assist DoD leaders across the acquisition lifecycle, ensuring policy compliance and timely delivery of critical capabilities.

Role emphasizes calendars, travel (DTS), records, and executive communications in a secure DoD setting. Key duties include coordinating meetings, preparing documents, maintaining records, and supporting collaboration platforms.