Senior Administrative Assistant - CFO & Leadership Support

Westmont Living, Inc; San Diego (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Westmont Living, Inc. is seeking a Senior Administrative Assistant to provide high-level support to the Chief Financial Officer and Home Office leadership. The role coordinates calendars, meetings, travel, and reporting across Operations, Clinical, Culinary, and other functions.

You will prepare reports and presentations, track deadlines, and ensure critical information is distributed to the right people in a timely manner. Strong MS Office skills and confidentiality are essential.

Qualifications

• High school diploma or equivalent required.
• Proficiency with MS Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent written and verbal communication, proofreading, and data-entry accuracy.
• Ability to manage competing priorities and meet deadlines.
• Discretion handling confidential information.

Responsibilities

• Provide high-level administrative support to the CFO and Home Office leadership.
• Coordinate calendars, meetings, travel, agendas, minutes, and action items.
• Prepare reports, presentations, and correspondence; organize invoices and expense documentation.
• Track deadlines, dashboards, and project trackers; monitor information flow.
• Coordinate travel arrangements for regional leaders and specialists.
• Support resident and family surveys and related reporting.
• Assist with IT equipment coordination and department initiatives.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Westmont Living, Inc. is seeking a Senior Administrative Assistant to provide high-level support to the Chief Financial Officer and Home Office leadership. The role coordinates calendars, meetings, travel, and reporting across Operations, Clinical, Culinary, and other functions.

You will prepare reports and presentations, track deadlines, and ensure critical information is distributed to the right people in a timely manner. Strong MS Office skills and confidentiality are essential.