Executive Administrative & Operations Coordinator

Westwood-Professional-Services; Baton Rouge (LA); On-site; USD 52,000 - 76,000; Full time

Job summary

Westwood Professional Services, Inc. in Baton Rouge, LA seeks a Senior Administrative Coordinator to support the Division Leader and leadership team. The role coordinates administrative initiatives, data tasks, travel, calendars, meetings, and events, and assists with marketing and pursuit efforts.

You will collaborate with division admins and corporate services to implement company-wide initiatives, manage confidential information, and ensure efficient administrative operations.

Qualifications

• 5+ years of administrative/executive support experience.
• Requires bachelor’s degree or equivalent job-related experience.
• Experience supporting C-suite staff is preferred.

Responsibilities

• Provide administrative support to the Division Leader and other leaders.
• Collaborate with division admins and corporate service reps on initiatives.
• Communicate division standards and processes to the administration team.
• Provide administrative training to the division administration team.
• Facilitate the flow of financial information to the leadership team.
• Support travel logistics, meeting agendas, and notes for division meetings.
• Assist planning division events and support marketing and pursuits.
• Manage calendars, track events, and complete expense reports.

Skills

Detail-oriented

Excellent communication

Organized

Adaptable

Multitasking

Discretion with confidential info

Thrives in fast-paced environments

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Westwood Professional Services, Inc. in Baton Rouge, LA seeks a Senior Administrative Coordinator to support the Division Leader and leadership team. The role coordinates administrative initiatives, data tasks, travel, calendars, meetings, and events, and assists with marketing and pursuit efforts.

You will collaborate with division admins and corporate services to implement company-wide initiatives, manage confidential information, and ensure efficient administrative operations.